07/02/20

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Medieval Fantasies Company Handbook

Ye Olde Instruction Gyde For all Staff, Performers, and Vendors participating at MFC events.

The Number One Rule is Have Fun!!!!!!!!!!!!!

 

Welcome Lords and Ladies! Step back to a time when romance and chivalry abound. Enter a magical time where knights, dragons and fairies play. Explore a place where people take pride in their craft and trade. Hasten hither and explore our wondrous wyrld!

CONTENTS:

What does Renaissance mean?

What Is Faire?

Who works at Faire?
What Do I Wear?

Weapons

What Do I Do?

Street Etiquette

Forms of Address

Events

Workshops and training

Staff

Performers

Merchants

Tent/Booth Specifications

Fridays at Faire

Saturday and Sunday at Faire

Monday at Faire

Masquerade Ball

Animals

Smoking

Who are the Knights?

In an emergency

 

 MFC does not endorse any religious, political or cultural beliefs or practices.  Any displays of such are solely the responsibility of the individual, performer or vendor. All MFC Events are Family oriented therefore no profanity or adult oriented language or behavior will be permitted at anytime.

MFC operates rain or shine with the exception of extreme weather which would be unsafe for Staff or Patrons to include but not limited to Temperatures below 32 degrees or above 105 degrees Fahrenheit, Lightening within 1 mile, Hurricanes, Tornados, Snow or Ice which make roadways unsafe or Damaging Winds.

 What does Renaissance mean?
Renaissance means rebirth and renewal. The Renaissance followed a period of time known as the Dark Ages. This was from about 700AD to 1400AD. It was also known as the Medieval Period. War and disease was rampant. Survival was the top priority. This was the time of King Arthur and Robin Hood. If you remember in these stories, the corrupt officials that ruled at that time oppressed the people. Camelot was seen as a shining example for Royalty and in Sherwood forest, the riches were returned to the poor.
In the Renaissance period all that changed. From about 1500 to the late 1600’s music, art, science, and religion flourished. This was the time of Shakespeare and Michelangelo. Queen Elizabeth ruled England with a firm and just hand. This State of Virginia is named for her. Some Faires have King Henry the 8th as their Monarch. Others have a King and Queen that are not based any particular historical person.

What Is Faire?
Renaissance Faire (Ren Faire or just Faire) is a mixture of many things. It’s partly an arts &  craft fair, its partly historical reenactment; it’s partly performance art. Everyone working at Faire dresses in costumes (or garb) typical of the late Elizabethan period, though you may see Vikings, Celts or Romans as well! There are many booths selling both gifts and food. Parades wind their way through the crowds. Jugglers, musicians, magicians, and other entertainers perform through the day. You wander about, examining goods for sale, sampling foods, watching plays and performers. If you've never been to a Faire, then it’s hard to convey a sense of it. The sheer number of things to see overcomes most people when they go for the first time. And I don't mean number of things quite in the sense of say a shopping mall, though the comparison is there. But there is no chrome or decorative lighting as in a mall atmosphere; instead there are ribbons and flags waving in the wind, the sound of bells and lutes in the air, the lilt of foreign accents, the smell of cooking foods and flowers, the warmth of the sun on your face and the wind in your hair. The setting aside, what differs more is the people; many, dare I say most; people are at faire because they want to be there. People work at faire to have fun, to entertain; they want to socialize. If you're willing to play with them, they're happy to banter with you. When was the last time someone tried to sell you something by insisting it was carried on the backs of explorers from the wilds of the far off Indies?

Who works at Faire?
All Cast, Volunteers, Staff, Knights, Photographers, Activity Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse, Gatekeepers, Performers, Living History Groups or Individuals, Merchants, Managers or any other MFC Contracted Personnel associated with the Event is classified as a "MFC Participant". You will find this term throughout the Handbook referring  to those persons Contracted by MFC for various Events.

What Do I Wear?
Clothes that you may have about that generally pass as faire-like include: Natural leather shoes, boots, and sandals. Barefoot often works! Blowsy shirts in natural colors, natural leather vests. Blowsy dresses in natural colors. Snug fitting pants without pockets (tights). Hats, hoods, head wraps, big straw hats are great. No cowboy hats or ball caps! No sunglasses or wristwatches. Prescription glasses are fine, as are pocket watches and "clipclocks". If you smoke, please go to the designated areas to smoke. No cigarette smoking in the Event area, this includes all Participants. Cell phone and portable radio use is prohibited on site. Knights and Managers are exempt from this ruling but only in extreme cases. If you must use your cell phone please go off site.  Merchants may use their cell phones in their booths to process transactions only, as long as it is done with discretion. A wool cloak for chilly nights and rainy days is nice too! Wool will keep you warm even when wet. Also have a bota, mug, tankard or horn to drink from. It’s easy to get dehydrated. Drink water or sports drinks all day, all the time. Have a pouch or basket with light foods. Fruit, pickles, cheese and bread give you lots of energy. They are easy to eat and are authentic. Use sunscreen liberally, it’s easy to get cooked! Take a break once in a while.

      

                 

 
 Weapons
Approved MFC Participants may carry weapons. Patrons are allowed to carry weapons at certain Events including modern firearms where permitted by Law. Period weapons must be peacebound by our Knights. Peacebinding secures a weapon by the use of cable ties or other methods in such a manner that it may not be withdrawn, or wielded. Eating daggers with a length of 5 inches or less are not required to be peacebound except where local laws state otherwise. Weapons carried by MFC Participants  are not required to be peacebound, mishandling a weapon will result in immediate revocation of this privilege. Most of the swords and bows you’ll see are very real, do not touch without permission! A hiking staff is a good choice, most people used them in medieval times. Only Nobility and soldiers could carry weapons of war and defense. No one under the age of 18 may carry steel weapons with the exception of eating daggers, however they may be allowed to carry wood, bamboo or rattan.  Weapon definitions: A sword, axe, mace, flail, pole arm, spear, bow, crossbow and knives with a blade length greater than 5 inches. Patrons may not carry spears or pole arms, arrows and bolts must be peacebound in a bundle in such a manner that a single projectile may not be withdrawn. Chris Pugh or Mia Pugh, the Company Owners, has final say on who may or may not carry a weapon by anyone. 


What do I do?
Most of all have fun! Be friendly with people; remember we want them to think they have stepped back in time. So play your part and don’t be afraid. If your accent is not quite right or the way you says things is a bit off, don’t worry. Most people will not know the difference and still think it all very wonderful! If you engage someone in a bit, and they don’t want to participate, just give them an out and be on your way! They will probably just smile as they watch you go elsewhere. Additional information on specific jobs and assignments can be found in Position Descriptions.

Street Etiquette
Here is a list of rules, or perhaps suggestions, which outline good conduct as an Event worker, be you staff, performer or vendor.
1) Make sure a patron wants to play before pulling them into a gig. Some people are shy, and don't want to be the center of attention. Forcing them into a gig is unrewarding and could scare them away. Don't let this dissuade you from gigging; just because a few people don't want to participate. Most people want to play with the actors/actresses. Just take no, as a no. Always provide them (and yourself!) with an out so that the gig may be terminated without excessive awkwardness.
2) Stay in BFA (Basic Faire Accent) whenever patrons are present. Too often people use "normal" English, which detracts from the experience for the patron. The less you allow yourself to utter in "normal" English in the course of a day, the less you'll find you're tempted. It’s a weaning process, if you speak "normally" to your friends during the day; your chances of getting it right with a patron are low. For that matter, nothing prevents patrons from overhearing you quite like muttered BFA. Of course French, German, Spanish, Scottish, Gaelic, Welsh or other languages are also encouraged and great fun at Faire.
3) Don't talk about the real world in front of/to patrons. Don't ask them what the score was at the baseball game, or talk about getting your new computer. Let them enjoy the Event atmosphere. More of the same, if you're not buying into the fantasy, what're you doing wearing funny clothing?
4) If you're a vendor, don't touch patrons physically when you’re trying to get them over to your booth. It makes people uncomfortable when someone assumes that kind of familiarity. Faire Folk don't seem to mind it, as much but some people need their space.
5) Try to use period plates and utensils whenever possible. A good mug isn't that expensive and on a hot day a huge mug is a blessing.
6) Make sure patrons water their animals regularly. Most visitors don't realize how heat can affect their pets. Heat and dust will dehydrate an animal very quickly.
7) Have fun, remember we're here to have a festival, if we have fun so will the people visiting. Sometimes you must amuse yourself first -- a smile on your face can put a smile on many faces.

 Forms of Address
The Elizabethans had a very socially stratified society. Unlike modern day in the USA, people were well aware of their social standing as compared to the social standing of the person they were addressing. While it’s not uncommon to address someone as Sir or Madame, most people don't use such honorifics while walking down the street. Sometimes in modern usage we address people by their professions as the Elizabethans did; this manifests itself in certain situations such as: Good evening, Officer or Yes, your Honor. This is also found with Doctor, Professor, but note not with Lawyer; respect is given where it is due!
While at faire, in order to feel comfortable addressing people, you need to have a feeling for your social level and theirs. Fortunately, people wear clothing in accordance with their social standing, making it easy to make a quick judgment.
The words used to address someone are based on both social status and familiarity.
For example, the Earl of Warwick could refer to the Earl of Pembroke as
Pembroke, My Lord, cousin, Sir, etc. depending on the circumstance. Coming from a merchant or peasant, both would be addressed as my Lord, my Lord Earl, or similar.
Sir or Mistress is always a safe bet for someone who is not nobility but who is dressed well. An older man might be addressed as Father. Someone of your social standing or slightly above could be called Goodman, Goodwife or by their name or profession as Master Patrick or Master Brewer. A familiar tone may be taken by calling someone Cousin.
To children, my lad/lass, or good young sir is appropriate, perhaps erring on the side of safety with my young lord/lady.
To nobility, my Lord, or my Lady is safe if you don't know their exact name or title.
The Queen is of course referred to as Your Highness or Your Grace. In the third person, the Queen can be called Her Majesty, but this is not appropriate for addressing the Queen directly. Similarly, the King is Your Majesty or His Highness. Dukes, Duchesses can be likewise be addressed as Your Grace.
Archbishops and Bishops are referred to as Your Grace, whereas lower members of clerical orders are referred to as Sir Priest. Deacons, Sextons, etc. would be referred to as Master or, if of obviously lower economic status, Goodman.
Officeholders, such as judges, constables, or bureaucrats, and esquires may be called Your Honour or Your Worship.
In general, extra words such as Good may be thrown in to add further flattery and pomp to an address. Good my Honorable Lord Constable!
Wench refers to a serving woman and is a perfectly acceptable form of address when appropriate. Personally I hesitate at addressing travelers as wench unless they've demonstrated a willingness to play. Sirrah doesn't have the same modern-day meaning as wench, but it should! It is a slightly demeaning way to address someone: such as a surly child, or in jest to a friend. Coming from a better, this address would sting a bit.

Recommended Films
The following films are recommended to assist you in creating your persona;
Ever After
Shakespeare in Love
Much ado About Nothing
The Lion in Winter with either Peter O'Toole & Audrey Hepburn or Patrick Stewart & Glenn Close
Elizabeth
Elizabeth the Golden Age
Knights of the Round Table  (1953)
Ivanhoe (1952)
Ivanhoe (1982)
Romeo and Juliet (1968)
Hamlet (1990)


Events:
MFC conducts many types of events, Faires, Weddings, Birthday Parties, School and Living History Programs just to name a few. There will be times when
MFC Participants  are needed for these Events. A “Now Hiring” ad is placed on the website for these openings. The job is usually specific and often only for that particular event. Specific information will be listed on the website for the job. Sometimes a person or Merchant has a particular talent or ware that we need for that Event and preference will be given to those persons. Other times it is whoever contacts us first. Please see the Position Descriptions for more information.

Weather - MFC operates rain or shine with the exception of extreme weather which would be unsafe for Staff or Patrons to include but not limited to Temperatures below 32 degrees or above 105 degrees Fahrenheit, Lightening within 1 mile, Hurricanes, Tornados, Snow, Ice or other conditions which make roadways unsafe or Damaging Winds.

Workshops and training

Instruction for your particular job, such as Games Attendant, Gate Keeper, etc is usually offered the day prior to the Event or the morning prior to opening. If more involved training is required arrangements with the Staff member will be made. The date and time of training will be specified in your Application/ Contract, failure to attend this training could result in forfeiture of your job.

Selection of Performers, Merchants, Living History and other Participants is based upon the following criteria:
Ability to fit within the theme and atmosphere of the Event
Type of Merchandise, Performance or Service offered
Prior participation and good standing with MFC
Completion of Application/Contract received with full payment of Merchant fee if applicable

 

Completing and Submitting Applications
Applicants are required to print all requested information legibly in either blue or black ink, other colors will result in the Application being denied. Applications that are unreadable will be denied. MFC retains the right to accept or deny any Application for any reason. Retain a copy for yourself and mail Applications to the address listed upon the Application.

Samples of Completed Application               Sample of Required Images

MFC is not responsible for Participant’s transportation, food or lodging while at an Event. MFC operates rain or shine with the exception of extreme weather which would be unsafe for Staff or Patrons to include but not limited to Temperatures below 32 degrees or above 105 degrees Fahrenheit, Lightening within 1 mile, Hurricanes, Tornados, Snow or Ice which make roadways unsafe or Damaging Winds. MFC is not responsible for any personal items that might be stolen, lost, damaged or destroyed in any manner while on the Event grounds or elsewhere. Participants might have their photograph taken and used for promotional purposes by MFC.

All MFC Events are Family oriented and therefore no adult oriented behaviour, profanity or language, or Products to include nudity in images, paintings or other mediums will be permitted at anytime.

Applicants are responsible for ensuring all their Staff are familiar with MFC Standards and abide by them.

Clothing/Attire
Participants must provide proper garb and are responsible for meeting appearance standards of MFC. Garb must be clean and in good repair and appropriate for a family event. Garb should be Renaissance, Medieval or Celtic in nature. All persons attending with Participants who will be upon the Faire grounds or within your Merchant, Performer or Living History Area during Faire hours must be appropriately dressed to fit within the theme of the Event.

Staff
All Staff must read the Company Handbook,  complete, sign and return an Application/Contract for each Event.  Submitting an Application does not guarantee acceptance. If the Application is accepted it will be considered a Contract.  Applications are accepted on a first come first served basis with returning participants, who are of good standing, being given first refusal.   Applicants under 18 years of age must have a parent or guardian sign the Application/Contract. Retain a copy for yourself and return the entire original Application/Contract by postal mail to the address listed below. All  Staff, Knights, Photographers, Activity Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse, Gatekeepers, Performers, Living History Groups or Individuals, Merchants, Managers or any other MFC Contracted Personnel associated with the Event are classified as a "MFC Participant".  Staff will be compensated within 14 calendar days after the Event. If you lose your payment check you may request a replacement check within seven (7) calendar days. A $20 fee will be deducted from the replacement check. Cash payments will not be replaced. Failure to perform the duties assigned may result in forfeiture of this compensation. MFC provides no benefits such as unemployment insurance, health insurance or worker's compensation insurance to Staff. Staff is responsible for payment of all federal, state and local income taxes. Staff is not eligible to win contests or prizes

 

 

Living History Groups
All Living History Applicants must read the Company Handbook,  complete, sign and return an Application/Contract for each Event.  Submitting an Application does not guarantee acceptance. If the Application is accepted it will be considered a Contract.  Applications are accepted on a first come first served basis with returning participants, who are of good standing, being given first refusal.   Applicants under 18 years of age must have a parent or guardian sign the Application/Contract. Retain a copy for yourself and return the entire original Application/Contract by postal mail to the address listed below. All Staff, Knights, Photographers, Activity Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse, Gatekeepers, Performers, Living History Groups or Individuals, Merchants, Managers or any other MFC Contracted Personnel associated with the Event are classified as a "MFC Participant". MFC offers free vending spaces as part of compensation to Living History Groups. Those wishing to vend must also complete a Merchant Application/Contract. MFC provides no benefits such as unemployment insurance, health insurance or worker's compensation insurance to Living History Groups. Living History Groups are responsible for providing all tools, props, and materials required for the presentation agreed to. There are a limited number of Living History Group spaces available, and that space will be granted or denied at the General and Assistant Manager’s discretion based on available space, previously approved Living History Groups, and presentations being offered. The Living History Group is responsible for payment of all Federal, State and Local income taxes.

 

 To Qualify as a Living History Group certain Criteria must be met;

An encampment including sleeping tents (Participants are not required to stay on site if lodging elsewhere)
A food preparation/cooking or campfire display (Participants are not required to have a live fire or prepare meals using the display)
All containers, chairs or other furnishings must be Period in nature.
Tools, weapons and other materials pertaining to your Trade or Craft must be displayed.
No modern items including but not limited to cell phones, modern cooking or drinking vessels, sunglasses, writing utensils and materials, matches, lighters, Coleman or railroad styled lanterns (battery operated candles permitted), wristwatches or modern clocks permitted. Violations of this particular Criteria will result in a $100.00 Fine.

 

 Living History Groups are required to conduct demonstrations throughout the day, interact with Patrons and if possible have a hands on Activity for Patrons. The display and demonstration of weapons or other hazardous presentations must be done within an area where Patrons are not endangered. Allowing Patrons to handle weapons is not encouraged however for educational purposes may be done with strict supervision by the Living History Group. Living History Groups are responsible and will be held accountable for the safety and welfare of Patrons. Living History Groups except for those using weapons, fire or other hazardous presentations are not required to have insurance however all Living History Groups are responsible for their own insurance.

 

Three Inch Rule - All components of your presentation including garb, eating utensils, furnishings, tools, weapons, shelter and wares display must be authentic to within three (3) inches of viewing by a Patron in or around any visible location of your presentation.

 

Performers
All Performers must read the Company Handbook,  complete, sign and return an Application/Contract for each Event.  Submitting an Application does not guarantee acceptance. If the Application is accepted it will be considered a Contract.  Applications are accepted on a first come first served basis with returning participants, who are of good standing, being given first refusal.   Applicants under 18 years of age must have a parent or guardian sign the Application/Contract. Retain a copy for yourself and return the entire original Application/Contract by postal mail to the address listed below.
All Staff, Knights, Photographers, Activity Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse, Gatekeepers, Performers, Living History Groups or Individuals, Merchants, Managers or any other MFC Contracted Personnel associated with the Event are classified as a "MFC Participant". Performers will be compensated within 14 calendar days after the Event. If payment check is lost, request for replacement check must be received within seven (7) calendar days. A $20 fee will be deducted from the replacement check. MFC encourages passing the hat or taking donations.  Available option: MFC offers free vending spaces up to 20x20 in lieu of performance fees. Performers wishing to vend must also complete a Merchant Application/Contract. MFC provides no benefits such as unemployment insurance, health insurance or worker's compensation insurance to Performers. Performers are responsible for providing all tools, props, and materials required for the performance agreed to. There are a limited number of Performer spaces available, and that space will be granted or denied at the General and Assistant Manager’s discretion based on available space, previously approved Performers, and performance being offered. The Performer is responsible for payment of all Federal, State and Local income taxes. The display and demonstration of weapons, fire juggling or other hazardous Performances must be done within an area where Patrons are not endangered. Allowing Patrons to handle weapons is not encouraged however for educational purposes may be done with strict supervision of the Performer. Performers are responsible and will be held accountable for the safety and welfare of Patrons. Performers except for those using weapons, fire juggling or other hazardous Performances are not required to have insurance however all Performers are responsible for their own insurance.

 

 

Merchants (Vendors)
Al
l Merchants must read the Company Handbook,  complete, sign and return an Application/Contract for each Event.  Submitting an Application does not guarantee acceptance. If the Application is accepted it will be considered a Contract.  Applications are accepted on a first come first served basis with returning participants, who are of good standing, being given first refusal.   Applicants under 18 years of age must have a parent or guardian sign the Application/Contract. Retain a copy for yourself and return the entire original Application/Contract by postal mail to the address listed below. All Staff, Knights, Photographers, Activity Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse, Gatekeepers, Performers, Living History Groups or Individuals, Merchants, Managers or any other MFC Contracted Personnel associated with the Event are classified as a "MFC Participant".

 

All Merchants must specify upon Application/Contract the space required to include area needed for all ropes, stakes, awnings, attachments, signage, camping shelters adjacent to Merchant Booth and other miscellaneous features. If accepted, Merchants will be given only the amount of space specified, no exceptions. Merchant spaces are granted at the location designated by MFC Management to meet the needs of the Event. Spaces will not be relocated unless there is a safety issue or other extenuating circumstance. Merchant Application/Contract will not be accepted without an image of your Merchant setup and payment unless other arrangements have been made, no exceptions.

Merchant’s Fees  are as follows:

 

Strolling Merchants - Mobile presentation that does not require a stationary location. Strolling Merchants are charged a fee of 15% of their sales for the Event. Examples would be a Merchant selling from a small mobile cart or carrying their wares in a basket or similar.

 

 

 


All Merchant fees for spaces up to 20'x20' are $100.00 per Event unless otherwise specified
Spaces exceeding 20'x20' require prior approval, additional fees apply.
 

All Food Merchant fees for spaces up to 20'x20' are 15% of their sales for the Event unless otherwise specified. Payment must be submitted at the conclusion of the Event.

Payment must be submitted with the Application/Contract unless prior arrangements have been made with MFC Management. Payment may be made by checks made payable to Medieval Fantasies Company. Payment by Square Invoice, PayPal Invoice or credit card is available by contacting MFC. Failure to submit payment will result in Application not being accepted.  Checks returned for insufficient funds will result in a $25.00 fee.  

Payment made by Credit Card, Square Invoice or PayPal Invoice will incur an additional $5.00 Processing Fee.  

Merchants are required to provide an image of their tentage and wares with Application. This includes all new and returning Merchants.  A list of items to be offered, images of grouped items are acceptable providing all wares to be offered are clearly visible. Failure to submit images and list will result in Application not being accepted. Items difficult to see in the images or blocked by other items will not be permitted to be offered for sale at the Event.

Merchants selling weapons, food, or beverage are required to provide a Certificate of Liability with Application. Failure to provide a Certificate of Liability will result in Application not being accepted. MFC Management (Chris or Mia Pugh) have final say regarding all Wares offered.

MFC Merchant spaces are provided for the use of individual Companies/Businesses and therefore will be recognized by a single Merchant name or title. Merchants are responsible for providing all tools, props, shelters, tables, chairs and materials required. There are a limited number of Merchant spaces available, and that space will be granted or denied at the General and Assistant Manager’s discretion based on available space, previously approved Merchants, and merchandise being offered for sale. All modern tables, chairs, shelves or similar must be covered or made to fit the Theme.

Weapons Sales -

Permitted Weapons are defined as edged weapons (swords, knives, daggers, dirks, rapiers with a blade length greater than 5 inches), all axes regardless of size, morningstars, flails, maces, clubs, warhammers, bows, arrows, crossbows, bolts, slings, firearms (matchlock guns, handgonnes, pistols, pre-1616AD), cannon, bombards, ballista, trebuchets, mangonels, catapults. Wasters (practice weapons constructed of wood, bamboo, rattan). LARP Weapons. Other weapons may be included by MFC Management without notice.

Prohibited Weapons: No modern designs to include but not limited to, post 1616AD, military or folding style knives, guns or other weapons. No polearms  (any weapon mounted on a pole or shaft more than 3 feet in length). Other weapons may be included by MFC Management without notice. Any knife or sword not enclosed in a sheath or scabbard.

Eating Daggers and Utensils: Any knife, prick, or fork with a blade length, regardless if sharp or dull, of 5 inches or less are not considered Weapons. However they MUST be packaged the same as weapons.

Weapons are allowed for sale at designated Events. ALL weapons including Eating Daggers and Utensils for sale MUST be peace-tied or boxed. If a box is available, it must be taped shut with the weapon inside when it leaves your booth. If no box is available the weapon must be secured in such a manner that it is completely covered  in cardboard or other durable material, not including fabric (a leather sheath for example) and may not be drawn or brandished. Merchants are required to provide cable ties and packing tape, these will not be provided. Failure to have these items on site will result in the Merchant being prohibited from selling weapons of any sort. Merchants except for weapons, food and beverages are not required to have insurance however all Merchants are responsible for their own insurance.

 All Merchants are required to abide by Local and State Laws regarding their wares. Weapon sales to persons 17 years old and younger is illegal and will be prosecuted to the full extent of the law. MFC Management reserves the right to deny the display or sale of any type of weapon for any reason.

Merchants are responsible for payment of all Federal, State and Local income taxes. Food Merchants are responsible for complying with all Local and State Health Department regulations and meals tax.

Food Merchants
All Food Merchants must read the Company Handbook, complete, sign and return an Application/Contract for each Event.  Submitting an Application does not guarantee acceptance. If the Application is accepted it will be considered a Contract.  Applications are accepted on a first come first served basis with returning participants, who are of good standing, being given first refusal.   Applicants under 18 years of age must have a parent or guardian sign the Application/Contract. Retain a copy for yourself and return the entire original Application/Contract by postal mail to the address listed below. All Staff, Knights, Photographers, Activity Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse, Gatekeepers, Performers, Living History Groups or Individuals, Merchants, Managers or any other MFC Contracted Personnel associated with the Event are classified as a "MFC Participant". Food Merchants are encouraged to wear period garb however it should not interfere with safety. Black slacks with white button up shirts as well as natural colored aprons are acceptable. No ball caps or t-shirts with logos or writing. Food Merchants are responsible for complying with all Local and State Health Department regulations and meals tax. Merchants offering  food and beverages are required to have insurance.

 

 

Suggested Renaissance Faire Food

Turkey Legs
Steak on a stick
Chicken on a stick (teriyaki)
Shish kabobs
Roasted Chicken (Not Fried)
Meat Pies
BBQ
Soups/Stews in Bread bowls
 

Kielbasa/Sausage on rolls
Chicken Salad/Tuna Salad on Croissant
Fish
Scotch Eggs
Crab Cakes
Chicken Tenders
Corn Dogs
Roasted Corn on the Cob dipped in garlic butter
Potato Wedges
French or Italian Bread
Apples, Oranges, Grapes
 
Pickles
Soft Pretzels
Nuts
Kettle Corn/Popcorn

Fruit Pies
Funnel Cakes
Italian Ice
Ice Cream

Lemonade
Fruit Juice
Tea
Coffee
Water

 

Price Lists for Items offered must be prominently displayed.

Tent/Pavilion Specifications

Only Period Tentage is permitted. No EzUps or other modern shelters permitted except for Food Merchants. MFC Participants are responsible for providing their own tent, cart or may obtain a Rental Tent from MFC. Rental Tents are subject to availability. All structures must have a Renaissance/Medieval theme in their appearance. All modern features must be masked and hidden. Modern "Changing Rooms" may be used by Clothing Merchants provided they are covered from outside view and concealed from the interior. All non-period/metal tables/chairs/etc. must be covered, including legs, in such a manner that suggests they conform to the Medieval/Renaissance theme. All "non-period" equipment on your person or in your booth (fans, cell phones, pagers, credit card machines, coolers, etc.) must be out of sight of Patrons. All pagers and phones must be in silent or vibrate mode or turned off. The general set-up and display media used in booths is expected to appeal to the Medieval and Renaissance period styles. It is the sole responsibility of the Participants to provide their own display media. Display media must conform to the theme of the Event. For example; no handwritten signage unless done in calligraphy.  Signage not meeting standards may be removed by MFC Management. Only Food Merchants may use vinyl signage. The following booth construction items are not acceptable: No plastics may be used for signs or canopies; No exposed chicken wire, unpainted plastic pipe, shiny metal, or cardboard. No military issued tents. Modern woven strapping is not permitted to tie down tents/pavilions. Ropes may be of any natural product or color - No day-glow or neon colors. MFC Participants participating with MFC on a regular basis are entitled to purchase Period Tents at a discount from MFC. Inspections of all MFC Participants tentage and booths will be conducted by MFC Management during setup and after the morning meetings.  All Participants are required to provide an up to date image of tentage with application.

     

NOTE: The use of Food Trailers, Food Trucks and EZ-UP shelters will only be allowed for Food Merchants.

ACCEPTABLE EXAMPLES

 

NOT PERMITTED

 

 

Period Tents/Pavilions available for Event Rental

MFC provides Medieval Tents for rental at our Events as well as at other Events and Faires. Styles and sizes vary depending upon the Event as well as availability at the specific time. Rentals are offered on a first come/first served basis. Those wishing to rent Tents and Pavilions must fill out and submit a Period Tent/Pavilion Rental Agreement with full payment. Tents/Pavilions will be set up on Friday prior to Faire or as specified upon the Period Tent/Pavilion Rental Agreement. MFC Staff set up, maintain and take down all Tents/Pavilions. Renters will be supplied walls for inclement weather and to secure their booth after hours, Renters are responsible for the attachment and removal of these walls during the Event. Smoking is not permitted in any MFC Tent at any time. Renters are responsible for any damage to Tents, Walls or other Components and may be required to pay for the replacement of such. Contact Mia Pugh ladydawn@medievalfantasiesco.com for more information.

 

Hidden in Plain View

Masking Modern Necessities

 

5 Gallon Drink Cooler 2.5 Gallon Drink Cooler Chest Cooler
  

 

 

Setup/Take Down
Setup of all tentage, decorations and associated needs of the Festival will begin the day prior to Faire.  
MFC Participant may set up no earlier than 12 noon on Friday unless other arrangements have been made. All MFC Participants must check in with Chris or Mia Pugh prior to unloading. Please call 540-294-1846 or 540-578-0048 for assistance on site. No motorized vehicle may be parked upon the grounds at any time other than set up or take down closer than 20' to any tent. MFC Participants are to be set up and ready for Faire no later than 1 hour prior to opening. MFC Participants arriving one hour or less prior to opening are considered “No Shows” and their compensation terms will be considered void. MFC Participants are expected to be on site during Faire Hours and work each day of an Event unless other arrangements have been made. Take down may not begin until the closing announcement of each day of Faire. MFC Participants leaving without permission may be refused participation at future Events. All trash must be kept picked up and placed in the proper receptacles provided. At the end of Faire all trash will be taken to the trash containers or dumpsters provided prior to leaving.  MFC Participants are responsible for the disposal of their trash into dumpsters. Non compliance with these requirements may result in monetary fines as well as denial of participation in future MFC Events. Any Participants taking down prior to closing of the Event will be subject to a $100.00 Fine.

Morning Meeting
A meeting for all MFC Participants is held each morning of Faire at 9:00am at the Tavern Tent. At least one adult representative from each Merchant booth, Performer Group or Living History Group must be in attendance. All Staff must be in attendance. Morning Meetings consist of the following topics;

Roll Call – The Meeting will not begin until all MFC Participants are represented and all vehicles are off the grounds, be on time!

Distribution of maps & schedules - Any changes, omissions or deletions? Layout of the grounds. Restroom/showers. Food, Ice, Break areas

Standards of Conduct
Keep your language appropriate for a family event. If you think it might be offensive, don’t say it. There are children here 24 hours per each day of Faire. Do not touch a Patron without their consent. If you are tired go off site to rest, do not sleep upon the grounds during Faire. MFC Participants are expected to be on the Faire grounds each day during all hours of operation unless other arrangements have been made.

Garb standards reminder – No sunglasses, wristwatches, cigarettes, cell phones, portable electronic devices, modern drinking vessels, does anyone need a mug or tankard? All persons attending with Participants who will be upon the Faire grounds or within your Merchant, Performer or Living History Area during Faire hours must be appropriately dressed to fit within the theme of the Event.

Tattoos & Piercings - Visible tattoos, piercings or similar that do not meet the Theme of the Event, or are offensive in nature must be covered during the hours of operation of the Event. MFC Management shall have final say in the determination of what is and is not acceptable as well as to the effectiveness of the concealment of any tattoos, piercings or similar markings. Failure to meet this Standard may result in the person in question not being allowed to participate at the Event.

Expectations
Stay in character; avoid talking about the mundane world, have fun but keep it family appropriate. This is the most frequent complaint we receive from Patrons and Clients, that Participants fail to stay in character.
Conceal modern items, use cell phones away from the Faire grounds.
Remember we are here for the Patrons, pay attention to them and interact with them. Exchanging email and phone numbers should be done after hours.
Staged photo shoots should be done before or after Faire unless approved by MFC Management.
Be respectful of other Participants performances, areas and merchandise. Talking negatively especially in Patrons' hearing will be dealt with severely.
Alcohol consumption by MFC Participants is not allowed at any times upon the grounds.
We live this lifestyle for a reason; please refrain from debates especially about religion or politics. You are welcome to your opinions and beliefs, keep them to yourself.
Promoting adult oriented events or activities is not permitted or tolerated.
Keep your clothes on please. Only MFC approved Performances or Persona's may have exceptions.

Safety
Stay hydrated, be sure to eat, if you need someone to watch your booth, ask.
Save words – In Sooth, Drape, Baggins, Little Bo Peep, Hey Ruby
Knights
Knights Verbal Briefing
Fire extinguisher & First Aid kit at MFC encampment
Meeting Place in the event of a major emergency

Weapons – (if allowed at the particular Event)
Patron weapons must be peacebound, no spears or polearms allowed.
Any Patrons with bolts or arrows must have the shafts bundled and secured so that they cannot be withdrawn.
No one under 18 may carry or purchase a weapon.
Staff over 18 may carry unbound weapons, do not brandish or wave them about or this privilege may be revoked.

Booth inspections
All tentage or other booths setup upon the grounds will be reviewed by Chris & Mia Pugh, any necessary adjustments will be made at that time. Conducted each morning as the schedule permits as well as during setup on Fridays prior to Faire.

Weather – Forecast and any weather alerts are given.

Smoking and Consumption of Alcohol
MFC Participants may not smoke Tobacco Cigarettes or use Smokeless Tobacco products on site during the hours of operation for the Event. Tobacco Pipes and Cigars may be smoked during the hours of operation of the Event outside of booths and shelters but not in lines for food, beverages or other services. MFC Participants may smoke Tobacco Cigarettes or use Smokeless Tobacco in the designated break area, usually off site. Smoking is not permitted in any MFC Tent at any time. The use of illegal smoking materials or illegal drugs anytime at an MFC Event will be prosecuted to the full extent of the law. Illegal consumption of alcohol will be prosecuted to the full extent of the law. Typically alcohol is not permitted at any MFC Event unless otherwise indicated.


Ending Faire and All Clear -
Not the same thing, the conclusion of Faire is called at 6pm on Saturday and 5pm on Sunday. On Saturday you may close if you wish. Once all Patrons are off the grounds or the grounds are deemed safe to do so All Clear will be called. You may then bring vehicles carefully onto the grounds. Only Chris or Mia Pugh are authorized to call All Clear. Failure to comply with this Standard will result in a $100.00 fine which must be paid prior to being allowed back onto the grounds as well as possible termination of services with MFC.

Vehicles -
Must be off the grounds by 9am and may not reenter until All Clear is given. Those wishing to bring vehicles onto the grounds after Faire Saturday evening must obtain permission from Chris & Mia Pugh to do so. No motorized vehicle may be parked upon the grounds at any time other than set up or take down closer than 20' to any tent.

Questions?

Camping
Camping is often available on site for RV and modern tents. MFC Participants may camp within their period shelters on Festival grounds. No modern camping tents are allowed upon the grounds themself. Parking is also available; all vehicles must be removed from the Grounds no later than 1 hour prior to opening. Vehicular access to the grounds is at the discretion of the General Manager, Assistant Manager or the Owner of the grounds.

Fires & Lighting
Outdoor fires will be allowed in specified locations within the Faire area as well as the Staff Camping areas providing they are attended and contained within a proper UL approved metal container supported above the ground and a minimum of 20 feet from any tent, building or other combustible material and are in accordance with Local and State Laws/Ordinances. Only wood, charcoal or propane fuels may be used. Gasoline, gas, charcoal, or any other cooking device or any other unapproved open flame such as unenclosed candles and tea lights shall not be permitted inside or located within 20 feet of any tent. Exceptions: Coleman type enclosed lanterns, propane cook stoves and charcoal/propane grills with a cover may only be used in tents displaying a UL approved Fire Retardant label or with Documentation certifying the tent is flame retardant. When lighting charcoal grills under tentage a chimney style charcoal starter must be used. Unattended fires will be extinguished by MFC Knights.

For tentage that exceed 200 square feet (10x20 min) with walls or sides and/or tents 700 square feet (20x35 min) without walls or sides or tents with an occupancy load exceeding 50 persons shall be required to fill out a Tent and Air supported Structure Permit in accordance with Virginia State Fire Prevention Code Section 107.2, fees may be included with this Permit. Tentage with an occupancy load of 100 or more persons requires a Site Plan to be submitted. At least one 5 lb portable fire extinguisher with a minimum 4-A rating, or two 2 1/2lb extinguishers with a minimum 2-A rating each (Check extinguisher label for rating; all other criteria in accordance to 906 SFPC -2009 edition), must be properly located, mounted, visible, and accessible in each tent or shelter used as a Merchant booth or where the Public is invited to enter, upon the Faire grounds. Extinguishers cannot be kept within a box or other container with the exception of a properly labeled canvas cover. Approved “No Smoking” signs shall be conspicuously posted in accordance to 2404.6 SFPC-2009 edition. Failure to having an approved Sign and a properly charged Extinguisher meeting these criteria will result in the Participant not being allowed to open or conduct business until this Standard is met. Liquid or propane fueled torches must be at least 20’ from any tent, building or other combustible material.

Animals
Patron pets are allowed at certain Events. Performance and Service Animals belonging to MFC Participants are allowed providing proper leashes or restraints are used. All those with animals must have on hand records proving proper and current immunizations. No horses will be allowed entry without proof of Coggins, Herpes or other applicable immunizations. Established Park Rules regarding pets will be in governance in addition to the above stated.

Electricity
Electricity access is not always available and is limited whenever it is available and Food Merchants have first refusal and will be located as close as possible upon the grounds to the power sources. If electricity is not available Food Merchants may use generators only if absolutely necessary and with prior approval only.  Other MFC Participants requesting electricity will be considered upon the need presented and as available. Anyone using electricity must have available at least 300 feet of green or brown heavy duty outdoor rated UL approved drop cords. Orange and red drop cords may be used during Faire hours if located "backstage" and are not overly visible to Patrons. Cords not meeting these requirement will be confiscated for the duration of the Faire and returned after the conclusion of the Event.

Generators
MFC does not encourage the use of electrical generators except when absolutely necessary. The use of generators is restricted to Food Merchants requiring electricity for food refrigeration; however exceptions may be made for other Participants depending upon the need. Generators should not exceed 70dbs and a minimum of 300’ of green or brown heavy duty drop cords should be available. Those needing exceptions to this Standard should contact Chris or Mia Pugh. Generators may be used by all MFC Participants before or after the hours of operation of the Event unless otherwise specified.   

Fans
Electric fans whether battery operated or hardwired are permitted in extremely hot weather typically with highs of 90 degrees Fahrenheit or more. If possible fans should be placed in baskets, under tables or concealed if possible, however the health and welfare of Participants and Patrons takes precedence in these circumstances. Fans may also be decorated, painted or of a solid color such as blue, green, red or other to aid in their blending into the scenery. Availability to electricity is limited at best at most locations, the use of "jump boxes" or similar silent power sources is permitted and encouraged. Such devices may be hidden under tapestries, baskets or similar materials. Drop cords used for fans must be heavy duty and green or brown in color and may be required to be secured to prevent tripping hazards. Those using fans after Faire hours may use orange or red drop cords as needed however all such cords must be removed from the grounds prior to the Morning Meeting. Orange and red drop cords may be used during Faire hours if located "backstage" and are not overly visible to Patrons. Availability of electricity is not guaranteed and as always Food Merchants have first refusal of any electrical sources. 

Who are the Knights?
These individuals are responsible for safety and security at the Event. They are trained in first aid, and security and they are identified by their Red Belt Sash or Blackwolf Badge.  If you see the Knights moving toward a situation, DO NOT follow them! Stay away from the area until advised otherwise. The Knights are supervised by Chris or Mia Pugh who have ultimate authority over the Knights.

In an emergency
"IN SOOTH" (in truth) This means that the person speaking may be in character, but what they are saying is serious...Example - "In-sooth, I am feeling faint.....They are saying that they do not want to break character, but get them out of there, and sit them down in a quiet place....

"DRAPE" When you hear this, the person using it is being sexually harassed or is in an uncomfortable situation and needs assistance. Example - when a belly dancer or fairy uses the word "drape", she needs for someone close by to come up escort her out of the situation.

"BAGGINS" - When this is called out or reported, it indicates a possible or witnessed theft.

"LITTLE BO PEEP" - This means that there is a lost child, either reported to a MFC Participant, Management or Knight, or located by the same.

"HEY RUBY" - This phrase is the most serious thing you can say and should only be used in cases of extreme danger! This is to be used only if you see a knife or a gun, or some sort of life-threatening situation. It was used one time at a faire, when a woman was attacked by a man and was being drug off into the woods. She screamed "Hey Ruby", and large men with sharp, pointy objects immediately surrounded her attacker where he was held until the authorities arrived. Most patrons were never aware of the situation.

No alcohol, firearms as specified or drugs allowed.

Remember, have fun! 

Thank you for taking the time to read the MFC Handbook. 

If you are applying to participate at any MFC Events, please initial at the top of the last page of the Application/Contract to signify that you have read the MFC Handbook and therefore are aware of the most updated information.

 

 

MFC does not endorse any religious, political or cultural beliefs or practices.  Any displays of such are solely the responsibility of the individual, performer or vendor.

Any questions or suggestions contact: MFC

This site was last updated 07/02/20