Weapons
Approved MFC Participants may carry weapons. At some events Patrons are
allowed to carry weapons providing they are allowed at the Event and the
weapon is peacebound by our Knights. Peacebinding secures a weapon by
the use of cable ties or other methods in such a manner that it may not
be withdrawn, or wielded. Eating daggers with a length of 5 inches or
less are not required to be peacebound except where local laws state
otherwise. Weapons carried by MFC Participants are not required to be peacebound, mishandling a
weapon will result in immediate revocation of this privilege. Most of
the swords and bows you’ll see are very real, do not touch without
permission! A hiking staff is a good choice, most people used them in
medieval times. Only Nobility and soldiers could carry weapons of war
and defense. No one under the age of 16 may carry steel weapons with the
exception of eating daggers, however
they may be allowed to carry wood, bamboo or rattan. Weapon
definitions: A sword, axe, mace, flail, pole arm, spear, bow, crossbow and
knives with a blade length greater than 5 inches. Patrons may not carry
spears or pole arms, arrows and bolts must be peacebound in a bundle in
such a manner that a single projectile may not be withdrawn. Chris Pugh or Mia
Pugh, the Company Owners, has final say on who may or may not carry a
weapon by anyone.
What do I do?
Most of all have fun! Be friendly with people; remember we want them to
think they have stepped back in time. So play your part and don’t be
afraid. If your accent is not quite right or the way you says things is
a bit off, don’t worry. Most people will not know the difference and
still think it all very wonderful! If you engage someone in a bit, and
they don’t want to participate, just give them an out and be on your
way! They will probably just smile as they watch you go elsewhere.
Additional information on specific jobs and assignments can be found in
Position Descriptions.
Street Etiquette
Here is a list of rules, or perhaps suggestions, which outline good
conduct as an Event worker, be you staff, performer or vendor.
1) Make sure a patron wants to play before pulling them into a
gig. Some people are shy, and don't want to be the center of attention.
Forcing them into a gig is unrewarding and could scare them away. Don't
let this dissuade you from gigging; just because a few people don't want
to participate. Most people want to play with the actors/actresses. Just
take no, as a no. Always provide them (and yourself!) with an out so
that the gig may be terminated without excessive awkwardness.
2) Stay in BFA (Basic Faire Accent) whenever patrons are present.
Too often people use "normal" English, which detracts from the
experience for the patron. The less you allow yourself to utter in
"normal" English in the course of a day, the less you'll find you're
tempted. It’s a weaning process, if you speak "normally" to your friends
during the day; your chances of getting it right with a patron are low.
For that matter, nothing prevents patrons from overhearing you quite
like muttered BFA. Of course French, German, Spanish, Scottish, Gaelic,
Welsh or other languages are also encouraged and great fun at Faire.
3) Don't talk about the real world in front of/to patrons. Don't
ask them what the score was at the baseball game, or talk about getting
your new computer. Let them enjoy the Event atmosphere. More of the
same, if you're not buying into the fantasy, what're you doing wearing
funny clothing?
4) If you're a vendor, don't touch patrons physically when you’re
trying to get them over to your booth. It makes people uncomfortable
when someone assumes that kind of familiarity. Faire Folk don't seem to
mind it, as much but some people need their space.
5) Try to use period plates and utensils whenever possible. A
good mug isn't that expensive and on a hot day a huge mug is a blessing.
6) Make sure patrons water their animals regularly. Most visitors
don't realize how heat can affect their pets. Heat and dust will
dehydrate an animal very quickly.
7) Have fun, remember we're here to have a festival, if we have
fun so will the people visiting. Sometimes you must amuse yourself first
-- a smile on your face can put a smile on many faces.
Forms of Address
The Elizabethans had a very socially stratified society. Unlike modern
day in the USA, people were well aware of their social standing as
compared to the social standing of the person they were addressing.
While it’s not uncommon to address someone as Sir or Madame, most people
don't use such honorifics while walking down the street. Sometimes in
modern usage we address people by their professions as the Elizabethans
did; this manifests itself in certain situations such as: Good evening,
Officer or Yes, your Honor. This is also found with Doctor, Professor,
but note not with Lawyer; respect is given where it is due!
While at faire, in order to feel comfortable addressing people, you need
to have a feeling for your social level and theirs. Fortunately, people
wear clothing in accordance with their social standing, making it easy
to make a quick judgment.
The words used to address someone are based on both social status and
familiarity.
For example, the Earl of Warwick could refer to the Earl of Pembroke as
Pembroke, My Lord, cousin, Sir, etc. depending on the circumstance.
Coming from a merchant or peasant, both would be addressed as my Lord,
my Lord Earl, or similar.
Sir or Mistress is always a safe bet for someone who is not nobility but
who is dressed well. An older man might be addressed as Father. Someone
of your social standing or slightly above could be called Goodman,
Goodwife or by their name or profession as Master Patrick or Master
Brewer. A familiar tone may be taken by calling someone Cousin.
To children, my lad/lass, or good young sir is appropriate, perhaps
erring on the side of safety with my young lord/lady.
To nobility, my Lord, or my Lady is safe if you don't know their exact
name or title.
The Queen is of course referred to as Your Highness or Your Grace. In
the third person, the Queen can be called Her Majesty, but this is not
appropriate for addressing the Queen directly. Similarly, the King is
Your Majesty or His Highness. Dukes, Duchesses can be likewise be
addressed as Your Grace.
Archbishops and Bishops are referred to as Your Grace, whereas lower
members of clerical orders are referred to as Sir Priest. Deacons,
Sextons, etc. would be referred to as Master or, if of obviously lower
economic status, Goodman.
Officeholders, such as judges, constables, or bureaucrats, and esquires
may be called Your Honour or Your Worship.
In general, extra words such as Good may be thrown in to add further
flattery and pomp to an address. Good my Honorable Lord Constable!
Wench refers to a serving woman and is a perfectly acceptable form of
address when appropriate. Personally I hesitate at addressing travelers
as wench unless they've demonstrated a willingness to play. Sirrah
doesn't have the same modern-day meaning as wench, but it should! It is
a slightly demeaning way to address someone: such as a surly child, or
in jest to a friend. Coming from a better, this address would sting a
bit.
Recommended Films
The following films are recommended to assist you in creating your
persona;
Ever After
Shakespeare in Love
Much ado About Nothing
The Lion in Winter with either Peter O'Toole & Audrey Hepburn or Patrick
Stewart & Glenn Close
Elizabeth
Elizabeth the Golden Age
Knights of the Round Table (1953)
Ivanhoe (1952)
Ivanhoe (1982)
Romeo and Juliet (1968)
Hamlet (1990)
MFC conducts many
types of events, Faires, Weddings, Birthday Parties, School and Living
History Programs just to name a few. There will be times when
MFC Participants are needed for these Events. A “Now Hiring” ad is
placed on the website for these openings. The job is usually specific
and often only for that particular event. Specific information will be
listed on the website for the job. Sometimes a person or Merchant has a
particular talent or ware that we need for that Event and preference
will be given to those persons. Other times it is whoever contacts us
first. Please see the Position Descriptions for more information.
Workshops and training
Instruction for your particular job, such as Games Attendant, Gate
Keeper, etc is usually offered the day
prior to the Event or the morning prior to opening. If more involved
training is required arrangements with the Staff member will be made. The date and time of training will be specified in
your Application/ Contract, failure to attend this training could result in
forfeiture of your job.
Selection of
Performers, Merchants, Living History and other Participants
is based upon the following criteria:
Period Tentage
Ability to fit within the theme and atmosphere of the Event
Type of Merchandise, Performance or Service offered
Prior participation and good standing with MFC
Completion of Application/Contract received with full payment of
Merchant fee if applicaple
Completing and Submitting Applications
Applicants are required to print all requested information legibly in
either blue or black ink, other colors will result in the Application
being denied. Applications that are unreadable will be denied. MFC
retains the right to accept or deny any Application for any reason.
Cast
All Cast must complete, sign and return an
Application/Contract for each Event. Submitting an Application does not
guarantee acceptance. If the Application is accepted it will be
considered a Contract. Applications are accepted on a first come first
served basis with returning Participants, who are of good standing,
being given first refusal. Applicants under 18 years of age must have
a parent or guardian sign the Application/Contract. Retain a copy for
yourself and return the original by postal mail to the address listed
below. All Cast, Volunteers, Staff, Knights, Photographers, Activity
Directors, Shoppe Keepers, Games Attendants, Peddlers, Faire Nurse,
Gatekeepers, Performers, Living History Groups or Individuals,
Merchants, Managers or any other MFC Contracted Personnel associated
with the Event is classified as a "MFC Participant".
Staff
All Staff must fill
out and sign an Application/Contract for each Event. Specific
information regarding the Event will be listed on the
Application/Contract. MFC is not responsible for Staff’s transportation, food or lodging
while at an Event. Staff must provide proper garb and are responsible
for meeting appearance standards of MFC. All Events are held rain or
shine with some being held outdoors. MFC is not
responsible for any personal items that might be stolen, damaged or
destroyed in any manner while on the Event grounds or elsewhere. Staff
might have their photograph taken and used for promotional purposes by
MFC. Staff will be compensated within 14 calendar days after the Event.
Failure to perform the duties assigned may result in forfeiture of this
compensation.
MFC provides no benefits such as
unemployment insurance, health insurance or worker's compensation
insurance to Staff. Staff is responsible for payment of all federal,
state and local income taxes. When working as a Shoppe Keeper, Game
Attendant or Activity Director, we expect you to be outgoing and
interact liberally with Patrons. Invite Patrons to play and loudly
“hawk” your game or activity. If you lose your payment check you may
request a replacement check within seven (7) calendar days. A $20 fee
will be deducted from the replacement check. Staff are expected to work
each day of an Event unless other arrangements have been made.
All trash must be kept picked up and placed in the proper receptacles
provided. At the end of the Event all trash will be taken by Staff to
the trash containers or dumpsters provided prior to leaving. Non
compliance with these requirements may result in termination of the
Staff and may result in forfeiture of payment
to the Staff member. MFC Staff T-shirts, shorts, sweatpants and Sweatshirts are available to
wear during Setup/Takedown at Events. Please contact Chris or Mia Pugh
for more information.
Living History Groups
All Living History Groups must complete, sign and return an Application/Contract
for each Event. Specific information regarding the Event will be listed
on the Application/Contract. MFC is not responsible for Living
History Group’s
transportation, food or lodging while at an Event. Living History
Groups must
provide proper garb and are responsible for meeting appearance standards
of MFC. All Events are held rain or shine with some being held outdoors.
MFC holds the right to delay, cancel or reschedule any presentations due
to inclement weather or other unforeseen reason. MFC is not responsible
for any personal items that might be stolen, damaged, lost or destroyed
in any manner while on the Event grounds or elsewhere. Living
History Groups might have their photograph taken and used for
promotional purposes by MFC. The display and demonstration of
weapons or other
hazardous presentations must be done within an area where Patrons are not
endangered. Allowing Patrons to handle weapons is not encouraged however
for educational purposes may be done with strict supervision of the
Living History Group. Living History Groups are responsible and will be held accountable for
the safety and welfare of Patrons.
MFC encourages passing the hat or taking donations. Living History
Group
information will be posted on the official MFC website including name
and logo (if available) and on printed advertising materials. MFC offers free vending spaces
to Living History Groups wishing to vend, who
must also complete a Merchant Application/Contract. MFC provides no
benefits such as unemployment insurance, health insurance or worker's
compensation insurance to Living History Groups. The Living History
Group shall be responsible for providing all tools, props, and materials
required for the presentation agreed to. The Living History Group is
responsible for payment of all Federal, State and Local income taxes.
Living History Groups are to be on site and ready to perform no later
than ½ hour prior to opening. Living History Groups arriving one hour or
less prior to opening are considered “No Shows” and their compensation
terms will be considered void. Living History Groups are expected to be
open and interact with Patrons on each day of an Event unless other
arrangements have been made. All trash must be kept picked up and placed
in the proper receptacles provided. At the end of the Event all trash
will be taken to the trash containers or dumpsters provided prior to
leaving. Non compliance with these requirements may result in removal of
the Living History Group from MFC's
listing as well as monetary fines. Living
History Groups except for those involving animals, weapons, fire or other hazardous forms
are not required to have insurance, however all Living History Groups are
responsible for their own insurance.
Performers
All Performers must complete, sign and return an Application/Contract
for each Event. Specific information regarding the Event will be listed
on the Application/Contract. MFC is not responsible for Performer’s
transportation, food or lodging while at an Event. Performers must
provide proper garb and are responsible for meeting appearance standards
of MFC. All Events are held rain or shine with some being held outdoors.
MFC holds the right to delay, cancel or reschedule any Performance due
to inclement weather or other unforeseen reason. MFC is not responsible
for any personal items that might be stolen, damaged, lost or destroyed
in any manner while on the Event grounds or elsewhere. Performers might
have their photograph taken and used for promotional purposes by MFC.
The display and demonstration of weapons, fire juggling or other
hazardous Performances must be done within an area where Patrons are not
endangered. Allowing Patrons to handle weapons is not encouraged however
for educational purposes may be done with strict supervision of the
Performer. Performers are responsible and will be held accountable for
the safety and welfare of Patrons. Performers will be compensated within 14 calendar days after the Event.
MFC encourages passing the hat or taking donations. Performer
information will be posted on the official MFC website including name
and logo (if available) and on printed advertising materials. Available
option: MFC offers free vending spaces in lieu of
Performance fees. Performers wishing to vend and not use this option
must also complete a Merchant Application/Contract. MFC provides no
benefits such as unemployment insurance, health insurance or worker's
compensation insurance to Performers. The Performer shall be responsible
for providing all tools, props, and materials required for the
Performance agreed to. The Performer is responsible for payment of all
Federal, State and Local income taxes. Performers are to be on site and
ready to perform no later than ½ hour prior to opening. Performers
arriving one hour or less prior to opening are considered “No Shows” and
their compensation terms will be considered void. Performers are
expected to perform at least once on each day of an Event unless other
arrangements have been made. If payment check is lost, request for
replacement check must be received within seven (7) calendar days. A $20
fee will be deducted from the replacement check. All trash must be kept
picked up and placed in the proper receptacles provided. At the end of
the Event all trash will be taken by the Performer to the trash
containers or dumpsters provided prior to leaving. Non compliance with
these requirements may result in removal of the Performer from MFC's
listing as well as monetary fines and forfeiture of payment to the Performer.
Performers except for those involving animals, weapons, fire or other hazardous forms
are not required to have insurance, however all Performers are
responsible for their own insurance.
Merchants (Vendors)
All Merchants must complete, sign and return an Application/Contract for
each Event. Specific information regarding the Event will be listed on
the Application/Contract. MFC is not responsible for Merchant's
transportation, food or lodging while at an Event. Merchants must
provide proper garb and are responsible for meeting appearance standards
of MFC. All Events are held rain or shine with
some being held outdoors. MFC is not responsible for any personal items
that might be stolen, lost, damaged or destroyed in any manner while on
the Event grounds or elsewhere. Merchants might have their photograph
taken and used for promotional purposes by MFC.
All persons attending
with a Merchant who are upon the Faire grounds or within your Merchant
Area need to be appropriately dressed to fit within the theme of the
Event.
Merchant’s Fees are as follows:
Strolling Merchants - Mobile presentation that does not require a
stationary location. Strolling Merchants are charged a fee of 10% of
their sales for the Event. Examples would be a Merchant selling from a
small mobile cart or carrying their wares in a basket or similar.
All Merchants must specify upon Application/Contract the space required
to include area needed for all ropes, stakes, awnings, attachments,
signage, camping shelters adjacent to Merchant Booth and other
miscellaneous features. If accepted, Merchants will be given only the
amount of space specified, no exceptions. Merchant spaces are granted at
the location designated by MFC Management to meet the needs of the
Event. Spaces will not be relocated unless there is a safety issue or
other extenuating circumstance. Merchant Application/Contract will not
be accepted without an image of your Merchant setup and payment unless
other arrangements have been made, no exceptions.
All Merchant fees for spaces up to 20'x20' are $75.00 per Event
unless otherwise specified
All Food Merchant fees for spaces up to 20'x20' are 10% of their sales
for the Event.
Spaces exceeding 20'x20' require prior approval, additional fees apply
Merchants are required to provide an image of their tentage and
wares with Application.
This includes all new and
returning Merchants. A list
of items to be offered including images is required, images of
grouped items are acceptable. Failure to submit images and list will
result in Application not being accepted. Merchants selling weapons,
food, or beverage are required to provide a Certificate of Liability
with Application. Failure
to provide a Certificate of Liability will result in Application not
being accepted.
MFC Merchant spaces are provided for the use of
individual Companies/Businesses and therefore will be recognized by
a single Merchant name or title.
Merchants are responsible for providing all tools, props,
shelters, tables, chairs and materials required. Merchants are
responsible for payment of all Federal, State and Local income taxes.
Food Merchants are responsible for complying with all Local and State
Health Department regulations and meals tax. All Food Merchants must
send their Temporary Food Permit Application with applicable Fees to MFC
offices at least four weeks prior to any Event. There are a limited number
of Merchant spaces available, and that space will be granted or denied
at the General and Assistant Manager’s discretion based on available
space, previously approved Merchants, and merchandise being offered for
sale. All merchandise for sale must be Renaissance, Medieval, Fairy,
Fantasy or Celtic in nature as well as suitable for a Family Event.
Other items must have approval by MFC Management prior to the opening of
the Event. MFC does not permit “exclusive rights” to sell particular types
of items. Merchant's information will be posted on the official
MFC website including name and logo (if available) and on printed
advertising materials. Weapons are allowed for sale at designated
Events. ALL weapons for sale MUST be peace-tied or boxed. If a box is
available, it must be taped shut with the weapon inside when it leaves
your booth. If no box is available the weapon must be secured in such a
manner that it may not be drawn or brandished. Polearms and Spears may
not be sold. Remember to bring your
cable ties and packing tape, these will not be provided. You will not be
permitted to sell weapons without following these rules. Setup of all
tentage, decorations and associated needs of the Event will begin the
day prior usually no earlier than 12 noon, exceptions will be
noted on the Application. All Merchants must check in with Chris or Mia
Pugh prior to unloading. Take down may not begin until the closing
announcement of each day of the Event. Merchants closing early without
permission may be refused participation at future Events. Merchants are
to be set up and ready for business no later than ½ hour prior to
opening. Merchants arriving one hour or less prior to opening are
considered “No Shows” and will not be permitted to setup and will not be
refunded their Merchant fee. Merchants are expected to be open for
business each day of an Event unless other arrangements have been made.
All trash must be kept picked up and placed in the proper receptacles
provided. At the end of the Event all trash will be taken by the
Merchant to the trash
containers or dumpsters provided prior to leaving. Non compliance with
these requirements may result in removal of the Merchant from MFC's
listing as well as monetary fines. Merchants except for those offering weapons, food and beverages are not
required to have insurance however all Merchants are responsible for
their own insurance.
Merchant Do's and Don'ts
Food Merchants
Food Merchants are encouraged to wear period garb however it should not
interfere with safety. Black slacks with white button up shirts as well
as natural colored aprons are acceptable. No ball caps or t-shirts with
logos or writing.
Food Merchants are responsible for complying with all Local and State
Health Department regulations and meals tax. All Food Merchants must
send their Temporary Food Permit Application with applicable Fees to MFC
offices at least four weeks prior to any Event.
Merchants offering food and beverages are required to have
insurance.
Suggested Renaissance Faire Food
For tentage that exceed 200 square feet (10x20 min) with walls or sides
and/or tents 700 square feet (20x35 min) without walls or sides or tents
with an occupancy load exceeding 50 persons shall be required to fill
out a Tent and Air supported Structure Permit in accordance with
Virginia State Fire Prevention Code Section 107.2, fees may be included
with this Permit. Tentage with an occupancy load of 100 or more persons
requires a Site Plan to be submitted.
At least one portable fire
extinguisher with a minimum 4-A rating, or two extinguishers with a
minimum 2-A rating each (Check extinguisher label for rating; all other
criteria in accordance to 906 SFPC -2009 edition), must be properly
located, mounted, visible, and accessible in each tent or shelter used
as a Merchant booth or where the Public is invited to enter, upon the
Faire grounds. Extinguishers cannot be kept within a box or other
container with the exception of a properly labeled canvas cover.
Approved “No Smoking” signs shall be conspicuously posted in accordance
to 2404.6 SFPC-2009 edition. Failure to having an approved Sign and a
properly charged Extinguisher meeting these criteria will result in the
Participant not being allowed to open or conduct business until this
Standard is met. MFC will have on hand extinguisher brackets/holders, a
limited number of Rental Fire Extinguishers ($10.00 for the Event) and
No Smoking signs if needed. Liquid or propane fueled torches must be
at least 20’ from any tent, building or other combustible material.
Animals
If permitted at the Event, all animals belonging to either
MFC Participants or Patrons must ensure proper leashes or
restraints are used in accordance with local leash laws. All Staff,
Merchants,
Living History Groups or Performers with animals must have on hand records proving
proper and current immunizations. No horses will be allowed entry
without proof of Coggins, Herpes or other applicable immunizations.
Police and Emergency Services animals are exempt from these
requirements.
Smoking and consumption of Alcohol
MFC Participants may
not smoke Tobacco Cigarettes or use Smokeless Tobacco products on site
during the hours of operation for the Event. Pipes and Cigars may be
smoked during the hours of operation of the Event outside of booths and
shelters but not in lines for food, beverages or other services.
MFC Participants may smoke Tobacco Cigarettes or use Smokeless Tobacco in the
designated break area, usually off site. Smoking is not permitted in any
MFC Tent at any time. The use of illegal smoking
materials or illegal drugs anytime at an MFC Event will be prosecuted to
the full extent of the law. When permitted alcohol may be consumed after
the hours of operation of the Event, or at the Masquerade Ball in
moderation, Chris or Mia Pugh or the
Owners of the Grounds may determine the limits of moderation. Illegal
consumption of alcohol will be prosecuted to the full extent of the law.
Who are the Knights?
These individuals are responsible for safety and security at the Event.
They are trained in first aid, and security and they are identified by
their Red Belt Sash or Blackwolf Badge. If you see the Knights moving toward a situation, DO NOT
follow them! Stay away from the area until advised otherwise. The
Knights are supervised by Chris or
Mia Pugh who have ultimate authority over the Knights.
In an emergency
Remain calm, if possible isolate the public from the problem
Knights will alert other Knights either by portable radio or sound horn,
whistle or similar three times.
Go to the MFC booth or table on site or contact any Knight (look for Red
Belt Sash or Blackwolf Badge)
These are “save words” that could mean safety and security to the people
attending and working at events:
"IN SOOTH" (in truth) This means that the person speaking may be
in character, but what they are saying is serious...Example - "In-sooth,
I am feeling faint.....They are saying that they do not want to break
character, but get them out of there, and sit them down in a quiet
place....
"DRAPE" When you hear this, the person using it is being sexually
harassed or is in an uncomfortable situation and needs assistance.
Example - when a scantily clothed wench or fairy uses the word "drape",
she needs for someone close by to come up and put an arm around her
shoulder and lead her out of the situation.
"BAGGINS" - Inspired by Gollum's protests that he had been robbed
by Bilbo Baggins. This is to be used to alert Participants of a possible
shoplifter or thief. The nearest Knights should be alerted to this
possibility who will then investigate the matter.
"HEY RUBY" - This phrase is the most serious thing you can say
and should only be used in cases of extreme danger! This is to be used
only if you see a knife or a gun, or some sort of life-threatening
situation. It was used one time at a faire, when a woman was attacked by
a man and was being drug off into the woods. She screamed "Hey Ruby",
and large men with sharp, pointy objects immediately surrounded her
attacker where he was held until the authorities arrived. Most patrons
were never aware of the situation.
No alcohol, firearms
or drugs allowed.
Remember, have fun!
Position
Descriptions – Managers are identified by Gold
Belt Sash and/or MFC Badge at Events
Management
Lord of MFC - General Manager (Pay rate - $20/hr)
Oversees all
aspects of company
Ensures
Quality Control
Has final say
in resolving any issues that cannot be resolved by lower management, or
at the General manager’s discretion
Develops
short and long term goals to ensure the future of the company
Develops
plans, proposals and contracts for all events
Develops and
updates, Ye Olde Instructional Gyde
Reviews and
approves / disapproves site plans set by managers
Maintains
frequent communication with managerial staff to avoid absence, conflict
and confusion
Conducts
staff briefings at events
Ensures all
W-9, 1099, W-2, and other necessary tax forms are filed
Obtains and
maintains insurance for all events and activities
Maintains
frequent communication with managers, staff, performers and vendors to
avoid absence, conflict and confusion
Visits
potential event sites for evaluation and to make needed arrangements
Assigns
projects and tasks to managerial staff as needed
At events
oversees all aspects of the event
Manages company accounting
records; deposits and dispenses funds as needed
Makes
purchases for supplies, goods and services as needed
Acts as
liaison with venue owners and management
Oversees
website and yahoo groups
Develops
Event Promotions, distributes promotional material
Develops
signage for use on site of event
Develops
contracted signage for use off site
Promotes
events in newspaper, radio, TV.
Organizes and
conducts live performance promotions
Makes
arrangements with location of the promo
Collects
needed materials, props, etc for promo
Places ads,
flyers, banner, signage, etc within a 50 mile radius of the event
Contacts
local businesses for promotional considerations, sponsorships and
donations
Makes
arrangements for promotional photographs/video to be taken at events
Solicits for
and organizes staff
Maintains all
associated forms, records and applications
Provides
basic training as needed for staff
Assigns staff
to specific tasks; Managers, Knights Gatekeeper, Games attendants,
Activity Directors
Maintains
frequent communication with staff to avoid absence, conflict or
confusion
Ensures all
staff have adequate food, water and breaks at events
Develops and
maintains resource list of staff to include availability status
Solicits and
organizes performers
Oversees and
organizes performers, bits and spectacles
Maintains all
associated forms, records and applications
Ensures all
participants of a performance are briefed before performance begins
Ensures
performers have all needed props
Works with
all animal performers
Responsible
for all performances done, to include all martial performances
Ensures
performers have adequate food, water and breaks at events
Develops and
maintains resource list of performers, to include their availability
status
Solicits and
organizes vendors (food, games and gifts), maintains all associated
forms, records and applications
Balances company bank accounts,
and keeps associated records
Writes checks as needed for
purchases, invoices, etc
Keeps records of revenues
collected at events and ensures their safekeeping
Reports all financial activities
at monthly meetings
Oversees
vendor locations set up and take down
Contacts
vendors in a timely manner to ensure their participation
Maintain
frequent communication with vendors to avoid absences, conflict and
confusion
Ensures all
vendors have adequate food, water and breaks at events
Develops and
maintains resource list of vendors to include availability status
Develops
activities and provides for Activity Directors to conduct them
Obtains
materials associated with Activities
Ensures all
Activity Directors have adequate food, water and breaks at events
Have fun!
Lady
of MFC - Assistant Manager (Pay rate - $20/hr)
Assists General Manager in all
aspects of company
Assumes all duties of General
Manager in their absence
Develops and manages company
website, printed material and online company store
Maintains frequent communication
with managerial staff to avoid absence, conflict and confusion
Balances company bank accounts,
and keeps associated records
Writes checks as needed for
purchases, invoices, etc
Keeps records of revenues
collected at events and ensures their safekeeping
Collects, deposits and records
revenues from Gate and Games Attendants
Makes purchases for supplies,
goods and services as needed
Maintains Company
Budget
Updates information on website
Collects revenues made from
online company store and provides for shipping of goods sold
Girl/Boy Scout liaison
Have fun!
Staff
Knights (Pay rate -
By arrangement)
Identified by Red Belt Sash and/or MFC Badge at Events
Applicants must provide proof of training in first aid, and security.
Must be 18 or older.
Assist with setup and takedown of tents, decorations, etc on Friday
before Faire and Monday after Faire
Maintain tents, flags and other aspects of Faire infrastructure during
Faire.
Provide for safety
and security at Events
Knights answer directly to MFC General Manager and Assistant Manager.
Performs duties
assigned by the MFC General Manager and Assistant Manager to include but not limited to:
Report Safety and Security Issues to MFC General Manager, Assistant
Manager, or Police Officer.
MFC General Manager and Assistant Manager will be notified in a timely
manner in regards to all Safety and Security during the Event.
Peacebinding
Patron’s weapons if applicable.
Traffic control and
parking
Have fun!
Knights will not be assigned tasks that prevent or impair their primary
duties.
Wedding Assistant
(Pay rate - $8.00/hour)
Assists with set up and take down of decorations, chairs, tables, and
feastware.
Completes other tasks assigned.
Have fun!
Photographer (Pay rate - By arrangement)
MFC only authorizes images taken of MFC Staff, Performers, Merchants,
and Living History Groups for the use of MFC promotions and advertising.
Individual images of the Performers, Living History
Groups, Merchants or Patrons for any other use would require the
permission of each person or representative.
MFC requests a minimum of one image of each Merchant, Performer, and
Living History tentage per day of the Event. These images should
include the entire tent with ropes and exterior décor if applicable.
MFC requests a minimum of five images per Performance or Activity per
day of the Event. Images should include the entire Activity including
participants’ full bodies from head to toe.
MFC requests that images be composed in a way to include the feel of the
Event with area around the subject that may be cropped if needed.
Please keep extreme close ups to a minimum.
No Activity, Performance or Demonstration is to be disturbed for the
purpose of taking images. This is not only to ensure the Patron’s
enjoyment but is also a safety issue.
All images taken must be reviewed and approved by MFC Management prior
to any display or distribution.
Any logos or labels must be of such a size as to not take away from the
value of the image.
The Photographer will provide photo cd’s to other Performers, Merchants,
and Living History Groups interested in having photos of their work for
their individual websites. The Photographer will retain the copyright of
all photos taken. Photos posted on the web or in print shall have
copyright information and photography credit displayed.
Activity Director (Pay rate - $8.00/hr)
Conduct assigned activities. One Director will be assigned to no more
than five (5) activities. Additional Directors will be hired and
assigned to additional activities as needed.
Have fun!
Activities may be found on the Activities
page
of the website.
Shoppe Keeper
(Pay rate - 10% of total sales for the Event or other
arrangement)
Operates MFC Gyfte Shoppe during Faires and Festivals
Maintains professional appearance of merchandise
Interacts liberally with Patrons
Distributes promotional materials
Keeps
record of sales
Collects payments for items sold (cash, check, debit or credit cards)
Turns
over all monies, forms and sales records to General and/or Assistant
Manager.
Have
fun!
MFC Gyfte Shoppe Policies
Greeting and
Distribution of Brochures
Shopkeepers should stand if possible and greet every Patron or family of
Patrons with “Good day Milord/Milady, May we invite you to our upcoming
Events?” while offering a MFC Brochure to them. Pay attention to your
Patrons; do not allow your friends or Staff to congregate within the
Shoppe obstructing the Patrons.
Discounts
There are no discounts for Faire participants or MFC employees during
Faire. This is due to the large number of consignment items showcased.
Discounts can only be authorized by the General Manager or Assistant
Manager on a case by case basis. MFC T-shirts are available to Faire
participants or MFC employees for the price of $8.00 each.
Bartering
Bartering can only be authorized by the General Manager or Assistant
Manager on a case by case basis.
Returns
Items may only be returned at Faire if they were purchased during that
Event. Acceptable reasons for returns are if the item was found to be
defective, did not fit or if given as a gift and wanting to exchange for
a different item. Items damaged by normal wear and tear or by abuse are
not accepted. Example: A wooden toy sword broken by a child or a dress
worn during the Event and returned at the end of the Event.
Refunds
Refunds are only given in the same form as the item was purchased. If a
Patron paid with cash then they are entitled to a cash refund, if a
Patron paid with a check it is then returned to them and if a Patron
paid by credit card then the credit card form is altered or destroyed.
Exception: For multiple items paid by check and a refund is requested
for less than the total purchase price contact MFC Management.
Exchanges
Exchanges may be made if the item was found to be defective, did not fit
or if given as a gift and wanting to exchange for a different item.
Exchanges must be made for an item of equal value.
Holding Items
Items may be held with no obligation to purchase. Items may be set
aside for a Patron until the end of that day of Faire. In order to hold
items obtain the Patrons first and last name, place the items in a paper
bag with the name written upon it. At your earliest convenience place
held items within the Regent Pavilion.
Items Pricing
If an item is found without a price tag first look to see if there are
similar items with a price. If no similar items or price is found set
item aside and contact MFC Management for pricing. If a Patron is
interested in purchasing an item that is not priced place the item On
Hold until a price can be determined.
Making Change
Change for MFC Games Attendants and Peddlers is conducted by the
Assistant Manager. Change for Patrons, Merchants or Gate Staff may be
made for $20 bills or less. Larger denominations can only be
authorized by the General Manager or Assistant Manager on a case by case
basis.
Cash Box
During an Event bills larger than $20, checks and completed credit card
forms are placed beneath the money tray. The cash box should be kept in
proper order to facilitate change making during sales. The cash box
shall be kept in a secure location out of sight of Patrons. At the end
of the day the cash box shall be turned over to the General Manager or
Assistant Manager prior to leaving the Shoppe, however at no time should
the cash box be removed from its secure location or left unattended in
the Shoppe during the Event. The Shopkeeper must not leave the immediate
area of the Gyfte Shoppe until relieved by the General Manager,
Assistant Manager, or scheduled relief Staff. Neither unscheduled Staff
nor any other person is authorized to take the Shopkeeper’s place. In
the event of an Event Emergency and the Shopkeeper must leave the Gyfte
Shoppe, prior to having contact with the General Manager or Assistant
Manager, the cash box shall be taken with them to a safe location.
Sales Tax
Sales tax is included on the price of all items.
Checks
Checks are accepted for the amount of total purchase price only and need
to be accompanied by photo identification. The following information
should be printed or written upon the check: name, address, phone
number.
Debit or Credit Card
Sales
Debit or Credit Card forms are kept upon the clipboard within the shop
basket with the small paper bags. Debit or Credit Card Sales are
accepted for the amount of total purchase price only and need to be
accompanied by photo identification. The Shopkeeper shall obtain the
credit card and photo identification and complete the following
information upon the credit card form: name, date, billing address,
city, state, zip code, phone number, card type, card number, expiration
date, and card verification number. The quantity and item description
as well as the unit price and total price needs to be included. The
5% Service Fee is calculated by multiplying the Subtotal by
5%. The Total purchase price is calculated by adding the
Subtotal of all items purchased and the 5% Service Fee.
Log Book
At the beginning of each day of Faire, a new page should be started with
the Event title and date. All items sold need to be listed in the log
book with a description of item and price.
Sale of Tobacco, Pipes,
Cigars, Daggers, Steel Weapons
No one under the age of 18 years old may purchase Tobacco, Pipes,
Cigars, Daggers or Steel Weapons. Photo identification must be presented
for verification if there is any doubt in the Shopkeeper’s mind.
Shopkeepers under the age of 18 years old may not sell Tobacco, Pipes,
Cigars, Daggers or Steel Weapons. When weapons are allowed for sale at
designated Events, ALL weapons for sale MUST be peace-tied or boxed. If
a box is available, it must be taped or zipped tied with the weapon
inside when it leaves the Shoppe. If no box is available the weapon must
be secured in such a manner that it may not be drawn or brandished.
Polearms and Spears may not be sold.
Suspected Theft
Should you witness or suspect a theft from the Gyfte Shoppe or elsewhere
do not confront the suspect. Try to remember details such as hair color,
height, build, male or female, clothing and direction of travel. Contact
the General Manager, Assistant Manager, a Knight or a Police Officer.
The General Manager or Assistant Manager must be notified as soon as
possible.
Breaks – Meal and
Necessity
The Shopkeeper will be given a schedule prior to the opening of the
Faire specifying break times, meals and designated relief Staff. The
Shopkeeper may request breaks as necessary should the need arise, the
General Manager or Assistant Manager should be contacted in these
situations.
The Shopkeeper must not leave the immediate area of the Gyfte Shoppe
until relieved by the General Manager, Assistant Manager, or scheduled
relief Staff. Neither unscheduled Staff nor any other person is
authorized to take the Shopkeeper’s place.
Housekeeping
The Shopkeeper is required to maintain the Gyfte Shoppe in a clean and
orderly manner ensuring all trash is picked up and all Merchandise is
properly displayed. All none period items such as drink cans or other
food items need to be kept out of sight of the Patrons. The calculator
should be kept out of sight of Patrons. In the event of rain the
Shopkeeper will drain rain water from the Gyfte Shoppe canopy using the
designated tool. Periodically the Gyfte Shoppe as well as the other MFC
tentage must be readjusted; this will be done by the General Manager and
Assistant Manager as needed.
Have Fun
Interact with Patrons, be friendly and helpful. If you are enjoying your
time at Faire so will they, not to mention they will be more likely to
buy from you than someone else who is not having fun. Don’t forget to
stay in Character; do not discuss anything modern with Patrons or Staff.
Remember the whole reason for Faire is to visit a Fantasy World unlike
their everyday one. You may talk about the MFC website referring to it
as the Company’s Magic Portal.
Games Attendants (Pay rate - ½ proceeds collected)
Assists with setup and takedown of Games
Conducts play of games assigned to
Interacts with Patrons to entice them to play (hawking)
Turns
over monies collected to the Assistant Manager
Gives
out prizes to Patrons playing
Have
fun!
(You must be at least 18 years of age to conduct Archery and Axe Throw)
Games
are listed on the Games page of the website.
MFC
Games Policies
Greeting
Games Staff should stand if possible and greet every Patron or family of
Patrons with “Good day Milord/Milady, May we invite you to play our
Games?” Pay attention to your Patrons; do not allow your friends or
Staff to congregate around the Games obstructing the Patrons.
Discounts
MFC Participants
and their immediate family may play
Games at no charge. Patrons are always given priority when taking their
turns prior to any
MFC Participants.
Making Change
Change for MFC Games Attendants is conducted by the Assistant Manager.
Damage to Games
Should you witness or suspect damage done by a Patron or Participant do
not confront the suspect. Try to remember details such as hair color,
height, build, male or female, clothing and direction of travel. Contact
the General Manager, Assistant Manager, or a Knight. The General Manager
or Assistant Manager must be notified as soon as possible. Games Staff
are responsible for the welfare of the Games and all associated
components.
Breaks – Meal and
Necessity
Games Staff will be given a schedule prior to the opening of the Faire
specifying break times, meals and designated relief Staff. Games Staff
may request breaks as necessary should the need arise, the General
Manager or Assistant Manager should be contacted in these situations.
Games Staff must not leave the immediate area of their Game location
until relieved by the General Manager, Assistant Manager, or scheduled
relief Staff. Neither unscheduled Staff nor any other person is
authorized to take the Games Staff place.
Housekeeping
Games Staff is required to maintain the Games and the surrounding area
in a clean and orderly manner ensuring all trash is picked up and all
Games are properly displayed. All none period items such as drink cans
or other food items need to be kept out of sight of the Patrons. In the
event of rain too heavy to remain out in close your Games and come to
the MFC encampment. Periodically the Archery Shelter as well as the
other MFC tentage must be readjusted; this will be done by the General
Manager and Assistant Manager as needed.
Archery/Axe throw
Only target arrows and bows provided by MFC will be used. Only targets
provided by MFC placed upon bales of hay or straw or approved archery
butts will be used. A safe area must extend no less than 100 feet
behind the targets unless there is a solid wall or surface. Canvas or
wood stops may be used in place of a wall. This game may only be
attended by Staff who have been properly trained and are at least 16
years old. No shooting will be allowed in any area other that the
provided Archery Lanes unless other arrangements have been made for
Scheduled Demonstrations. Only MFC issued axes may be used, these axes
may be steel, wood or leather depending upon the venue. Various targets
of plywood are typically used. The same criteria of a 100' safe zone or
backstops as Archery apply.
Battle Bows
Players must wear helmets/facemasks at
all times to be able to play, no exceptions. Players may only be struck
by arrows released by bows. Only issued bows and arrows permitted,
Players may wear personal armour items if approved by Gamemaster. No
wrestling, hitting with a hand, object, bow or arrow or kicking
permitted, Players doing so may be expelled by the Gamemaster. The
following Themes may be offered at your Faire, Festival or other Event
depending upon space available.
Siege the Day! Players are divided into two teams,
Black & Red. Players try to capture the opponents Castle by taking their
opponents Castle Flag to their own Castle. Players that are shot must
raise their bow and return to their home Castle to be able to return to
play. Players carrying their opponents Flag that are shot must drop the
Flag immediately. Fallen Flags must be recovered and returned to the
home Castle by Players of that color. The team that captures their
opponents Flag and returns to their home Castle are declared the
Winners. Play may resume once Flags are returned to the appropriate
Castle providing time remains. All play ends at 10 minutes.
Quests! Players are guided through a series of targets
and armed opponents to reach a hidden Treasure. Players that are shot
must raise their bow and return to the last “Save” location to return to
play. The Player that finds the Treasure is declared the Winner. All
play ends when Treasure is found. A Princess is being held in a tower.
Players are divided into two teams, one holding the Princess, the other
is the Rescue Party. Players that are shot must raise their bow and
return to the “Save” location to return to play. The Princess is
“Rescued” when she is taken to the Rescuers “Save” location. The Team
that rescues the Princess or repels the Rescuers is declared the Winner.
Play may resume once a Winner is determined and time remains. All play
ends at 10 minutes.
Fight or Yield
Patrons show their Valour in the Arena, $1.00 per player is charged.
Safe latex weapons and shields are used in this Activity. The first
Player that steps off the beam loses the round. Best of three rounds
wins.
Have Fun
Interact with Patrons, be friendly and helpful. If you are enjoying your
time at Faire so will they, not to mention they will be more likely to
buy from you than someone else who is not having fun. Don’t forget to
stay in Character; do not discuss anything modern with Patrons or Staff.
Remember the whole reason for Faire is to visit a Fantasy World unlike
their everyday one. You may talk about the MFC website referring to it
as the Company’s Magic Portal.
Peddlers
(Per Arrangement)
Sells pickles,
pretzels, and novelties to Patrons
Interacts with
patrons to entice them to play (hawking)
Turns over monies
collected to the Knight collecting drops
Have fun!
Roadies
(Pay rate - $8 hour for 16 hours. $128.00 each )
The hours for the Roadies are Friday 9
a.m. - 5:30 p.m., Sunday 5:30 - 8:30 p.m., and
Monday 9 a.m. - 2:30 p.m.
Setup and takedown of Rental Tents
Assists with setup and takedown of Flags and Barricading
Assists with setup and takedown of Faire Decoration
Other duties assigned by MFC Management
Have fun!
Royal Kitchen Staff (Cook & Assistant
- $8.00 per hour for 32 hours. $256.00 each)
Set up and take down of Kitchen and associated needs to include but not
limited to tents, grills, tables, etc.
Preps food and beverages
Interacts with Patrons
Sells food and beverage items
Keeps area clean and in accordance with local Health Department Codes
Cleans all surface and areas of the booth at the conclusion of the day
House of Blackwolf receives Food and Beverage at no cost
MFC participants receive a 10% discount on Food and Beverage items.
Have fun!
Cast (Pay rate – Free admission and
camping at the Event)
Assists with set up and take down
Interacts with Patrons in accordance with Persona.
Assists with and participates as needed in Activities
Performs tasks as directed by the General or Assistant Manager
Have fun!
Volunteers (Pay rate – Free admission
and camping at the Event)
Assists with set up and take down
Interacts with Patrons
Assists with and participates as needed in Activities
Takes photographs of Event
Notifies Performers of their Performance times and locations
Performs tasks as directed by the General or Assistant Manager
Have fun!
Thank you for taking the time to read the MFC Handbook.
If you are applying to participate at any MFC Events, please
initial at the top of the last page of the Application/Contract to
signify that you have read the MFC Handbook and therefore are aware of
the most updated information.
